How to Stay Productive?

Hi All,

Last year I wrote a series of 5 Blogs on Improving Productivity (Here’s first one post of the series). At the same time, I had created an infographic which I forgot to share.

Although, a year late, please find below infographic of my productivity series blog.

Hope this helps you improve your productivity.

Cheers! 🙂

5_ways_to_stay_super_productive_at_work_v3

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5 Ways to Stay Super Productive! [5X More Time Guaranteed] – Part 5

I’ve read good amount of books/ blogs/ reddit threads on productivity.

Mainly, I was inspired to work on improving my productivity after reading the book – 4 Hour Work Week.

It has been almost a year now practicing & improving my Productivity and today, I want to share with you some of the best ways (or say my experiments) that can dramatically improve your productivity!

Note: I’ll be sharing the tips in parts (i.e. one tip every week).
Reason: So that you can consume all the tips well! These are ACT Exercises and hence won’t be good if I share all at once!

I’ve already shared four strategies! If you haven’t read it – Go through it once! [Strategy Uninstalling Couple of Apps, Laterbox, Eggtimer & 80/20]

Time for the Fifth Strategy/ Way to Remain Super Productive!

5) Pomodoro Technique!

The Pomodoro Technique is a time management method.

The technique uses a timer to break down work into intervals traditionally 25 minutes in length, separated by short breaks. These intervals are known as “pomodori”

One should target around 10 pomodori in a day and anything more than 10+ is fantastic.

How I use it?

Before I begin my work, I set the eggtimer to 25 minutes. After the 25 minutes are over, I take a short break of 5 mins and reset the timer again to 25 mins.

After 3 – 4 pomodori, I take a big break of around 20 – 30 minutes.

Doing so keeps me super focused & fresh!

Why use it?

Because that’s how you will maintain the energy level!

If you keep on working for 2 hours stretch you are bound to have super low energy levels as the day progresses.

Note: Pomodoro does says that divide your task at 25 minutes, I however set my first couple of hours at 50 mins, since I know I am super active/ productive in the morning and hence do not mind keeping a longer duration before I take a break. After lunch when my energy level are down, I start using the 25 mins duration.

Hope the above 5 tools/ ways helps you in increasing your productivity. If you are looking for more productivity tips, just hop on to reddit.com/r/productivity!

Cheers!

5 Ways to Stay Super Productive! [5X More Time Guaranteed] – Part 4

I’ve read good amount of books/ blogs/ reddit threads on productivity.

Mainly, I was inspired to work on improving my productivity after reading the book – 4 Hour Work Week.

It has been almost a year now practicing & improving my Productivity and today, I want to share with you some of the best ways (or say my experiments) that can dramatically improve your productivity!

Note: I’ll be sharing the tips in parts (i.e. one tip every week).
Reason: So that you can consume all the tips well! These are ACT Exercises and hence won’t be good if I share all at once!

I’ve already shared three strategies! If you haven’t read it – Go through it once! [Strategy Uninstalling Couple of Apps, Laterbox & Eggtimer]

Time for the Fourth Strategy/ Way to Remain Super Productive! [1 more to go]

4) Using the 80/ 20 Rule to Remove the Low Quality Task

profitable-action-through-effective-time-management-acca-members-event-9-638

This exercise is a kicker, if you can dominant this –>You will free your time by 10x or Increase your results by 10x.

Since the results are so high, the exercise in itself is super tough to perform. Sometimes you will have to take actions that you may think are nuts.

For example, saying NO to your BOSS when he assigns you some activity or asking him to re-consider the deadline of the task since you understand that it is not of high value.

What’s 80/20?

20 Percent of the causes comes from 80 per of the effects!

In our world:

80 Percent of the results comes from 20 percent of the work activities!

80 Percent of your sales comes from 20 percent of your clients

Real Life Example:

70 Percent of the Webinar Registrations comes from a single marketing activity.

Explanation:

I used to work with a Web Analytics Agency where we do Webinars every month! 

I do following activities to reach out to the target audience and ultimately bring more registrations:

  • Email Marketing (Sending Invites to Our Subscribers)

  • Social Media Promotion (includes promoting on our social media channels, Promoting on various groups on google+, linkedin, Facebook, reddit and inbound)
  • Influencer outreaching (Asking Influencers to Tweet/ share about the webinar)
  • Random emails/ tweets to strangers who have shown interest in the topic
  • Leveraging the Website and Blog to Divert the Traffic to the Webinar Registration Page

Now what’s your Guess, what’s bringing in 80% of the registrations?

Email Marketing

Well, 70 percent of our registrations comes from Email Marketing while Less than 33% percent comes from Social Media Promotion &  Infleuncer outreaching combined.

Note: I was spending equal time on Email Marketing & Social Media Promotion.

Taking Advantage of 80/20 Principle:

Since – Email marketing is bringing more registration, I can simply reduce time spent on social media promotion, random tweets and email or even influencer outreaching to some extend and replace it with Email Marketing.

i.e. If I spend 5 Hours on Social Media Promotion & Emailing Random People Who Might be Interested,

I Would Now Spend my Extra 3 Hours on Improving the Email Copy or Making Changes on my blog such that I collect more email subscribers which in turn can increase # of registrations!

And the left over 2 Hour on Social Media Promotion

You See by Applying the 80/ 20 Rule, You Allocate More Time to the Activity that is working for you! Doing so, your conversions may increase drastically with less effort.

Atleast, it happen in my case:

Every since, I learned about this, I started investing more time in email marketing (i.e. more time spent on improving the email copy, experimenting with the template, experimenting with the Subject line and experimenting with the send time & frequency of the emails.)

My dejavu moment came with frequency of the emails:

Earlier My Email frequency was:

  • First Webinar Invitation ( 2 Weeks Before Start Date)
  • Second Webinar Invitation (1 Week Before Start Date – People who didn’t opened my first invitation)
  • 1 Hour and 1 Day Before reminder to registered Users (Automate by GOTOMEETING)

Now My Email Frequency is:

  • First Webinar Invitation ( 2 Weeks Before Start Date)
  • Second Webinar Invitation (1 Week Before Start Date – People who didn’t opened my first invitation)
  • Third Webinar Invitation (2 Hours Before Start Date – People who opened but didn’t registered)
  • 1 Hour and 1 Day Before reminder to registered Users (Automated by GOTOMEETING)

That third Email brought in new 10 % registrations!  That’s a success!

More Registrations

Additionally, I started focusing on capturing more email addresses, this helped me increase my email capturing conversion rate from 0.5 to 2%!

Summary:

The idea is to identify one or two activity that is bringing more conversions and investing more time on it to increase conversions. Meanwhile reducing/ delegating low on conversion activities.

Timing Your Activities: 5 Ways to Stay Super Productive [Part 3]

I’ve read good amount of books/ blogs/ reddit threads on productivity.

Mainly, I was inspired to work on improving my productivity after reading the book – 4 Hour Work Week.

It has been almost a year now practicing & improving my Productivity and today, I want to share with you some of the best ways (or say my experiments) that can dramatically improve your productivity!

Note: I’ll be sharing the tips in parts (i.e. one tip every week).
Reason: So that you can consume all the tips well! These are ACT Exercises and hence won’t be good if I share all at once!

I’ve already shared two strategies! If you haven’t read it – Go through it once! [Strategy one & Strategy two]

Time for the Third Strategy/ Way to Remain Super Productive! [2 more to go]

3) Eggtimer

egg-timer

Have You Ever timed Your Work Activities?

Nope? I assumed so!

You will be amazed when you will learn the actual time you take to complete a task.

When I started timing my activities, I learned that I am spending more amount of time on certain activities than I  should. And I used that to free up my time.

For Example

After using eggtimer, I learned that I invest 3 hours of my time  every week in preparing the marketing report. [I used to assume that it takes me only an hour or two to complete the report]

Now that’s a huge amount of my day time.

Since I was spending more time than expected, I did two things to reduce my time:

  • Delegated some part of the reporting to my colleague
  • Reduced the time spent on other activities for that day [so that I can work with ease & focus on preparing the report – otherwise at the end of the day I would complain about other incomplete tasks]

I would say, eggtimer, allowed me to prepare better reports [i.e. more quality time was spent in preparing the report – since other task were reduced] in less time [since I had delegated part of my work].

Apart from Timing my work activities, I also use eggtimer, to help me remind that I have worked 25 minutes straight and that I should consider taking a quick 2 -3 minutes break. [More details in Next Week Post – Promdro Technique]

Here’s a quick video of a lady explaining the importance of using a timer to improve your productivity:

How it works?

  • Go to eggtimer,
  • Enter the time you think the task will take to complete and start the timer.
  • Keep that tab away from you view so that you are not distracted & start your work
  • You will either complete your work before the time or the eggtimer will notify you that your time has expired!

Start Using Eggtimer Today!

5 Ways to Stay Super Productive! [5X More Time Guaranteed] – Part 2

I’ve read good amount of books/ blogs/ reddit threads on productivity.

Mainly, I was inspired to work on improving my productivity after reading the book – 4 Hour Work Week.

It has been almost a year now practicing & improving my Productivity and today, I want to share with you some of the best ways (or say my experiments) that can dramatically improve your productivity!

Note: I’ll be sharing the tips in parts (i.e. one tip every week).
Reason: So that you can consume all the tips well! These are ACT Exercises and hence won’t be good if I share all at once!

I’ve already shared my first Strategy! If you haven’t read it – Go through it once! [Click Here to Learn – Strategy one]

Time for the Second Strategy/ Way to Remain Super Productive!

2) Laterbox.co

later-box
[1 – 3 – 5 Strategic Structure]
I am using Laterbox for 2 months now and am I just impressed? [Nope, Super Impressed]

It is just what I wanted as a replacement to a regular TO DO List.

Laterbox works on the Idea of 1-3-5

i.e. Every Day, You will have

  • 1 Important task to Complete
  • 3 Medium Priority Task
  • 5 or more Low Priority Task

Writing down your task in laterbox, gives you super clarity as to what work you should do first.

Mostly, we tend to start our work with easy and low important task (Which is fine)

But then as the day progress we should shift our focus to the Key Task – #1 Highly Important task.

Laterbox reminds me that and helps me complete the most important task!

later-box1
UI to help you write down task you wish to do some time later

Additionally, it also allows you to add any task you wish to complete later.

This helps you not to forget a task which is not important right now but may be in the future.

It’s a super awesome feature.

Every week, when I am making my report, I open up later box and see the activities I wanted to do. And then add them in the current weeks plan!

Highly recommend the tool –> For super awesome clarity of work on day to day basis.

Start Using it today