5 Ways to Stay Super Productive! [5X More Time Guaranteed] – Part 4

I’ve read good amount of books/ blogs/ reddit threads on productivity.

Mainly, I was inspired to work on improving my productivity after reading the book – 4 Hour Work Week.

It has been almost a year now practicing & improving my Productivity and today, I want to share with you some of the best ways (or say my experiments) that can dramatically improve your productivity!

Note: I’ll be sharing the tips in parts (i.e. one tip every week).
Reason: So that you can consume all the tips well! These are ACT Exercises and hence won’t be good if I share all at once!

I’ve already shared three strategies! If you haven’t read it – Go through it once! [Strategy Uninstalling Couple of AppsLaterbox & Eggtimer]

Time for the Fourth Strategy/ Way to Remain Super Productive! [1 more to go]

4) Using the 80/ 20 Rule to Remove the Low Quality Task

profitable-action-through-effective-time-management-acca-members-event-9-638

This exercise is a kicker, if you can dominant this –>You will free your time by 10x or Increase your results by 10x.

Since the results are so high, the exercise in itself is super tough to perform. Sometimes you will have to take actions that you may think are nuts.

For example, saying NO to your BOSS when he assigns you some activity or asking him to re-consider the deadline of the task since you understand that it is not of high value.

What’s 80/20?

20 Percent of the causes comes from 80 per of the effects!

In our world:

80 Percent of the results comes from 20 percent of the work activities!

80 Percent of your sales comes from 20 percent of your clients

Real Life Example:

70 Percent of the Webinar Registrations comes from a single marketing activity.

Explanation:

I used to work with a Web Analytics Agency where we do Webinars every month! 

I do following activities to reach out to the target audience and ultimately bring more registrations:

  • Email Marketing (Sending Invites to Our Subscribers)

  • Social Media Promotion (includes promoting on our social media channels, Promoting on various groups on google+, linkedin, Facebook, reddit and inbound)
  • Influencer outreaching (Asking Influencers to Tweet/ share about the webinar)
  • Random emails/ tweets to strangers who have shown interest in the topic
  • Leveraging the Website and Blog to Divert the Traffic to the Webinar Registration Page

Now what’s your Guess, what’s bringing in 80% of the registrations?

Email Marketing

Well, 70 percent of our registrations comes from Email Marketing while Less than 33% percent comes from Social Media Promotion &  Infleuncer outreaching combined.

Note: I was spending equal time on Email Marketing & Social Media Promotion.

Taking Advantage of 80/20 Principle:

Since – Email marketing is bringing more registration, I can simply reduce time spent on social media promotion, random tweets and email or even influencer outreaching to some extend and replace it with Email Marketing.

i.e. If I spend 5 Hours on Social Media Promotion & Emailing Random People Who Might be Interested,

I Would Now Spend my Extra 3 Hours on Improving the Email Copy or Making Changes on my blog such that I collect more email subscribers which in turn can increase # of registrations!

And the left over 2 Hour on Social Media Promotion

You See by Applying the 80/ 20 Rule, You Allocate More Time to the Activity that is working for you! Doing so, your conversions may increase drastically with less effort.

Atleast, it happen in my case:

Every since, I learned about this, I started investing more time in email marketing (i.e. more time spent on improving the email copy, experimenting with the template, experimenting with the Subject line and experimenting with the send time & frequency of the emails.)

My dejavu moment came with frequency of the emails:

Earlier My Email frequency was:

  • First Webinar Invitation ( 2 Weeks Before Start Date)
  • Second Webinar Invitation (1 Week Before Start Date – People who didn’t opened my first invitation)
  • 1 Hour and 1 Day Before reminder to registered Users (Automate by GOTOMEETING)

Now My Email Frequency is:

  • First Webinar Invitation ( 2 Weeks Before Start Date)
  • Second Webinar Invitation (1 Week Before Start Date – People who didn’t opened my first invitation)
  • Third Webinar Invitation (2 Hours Before Start Date – People who opened but didn’t registered)
  • 1 Hour and 1 Day Before reminder to registered Users (Automated by GOTOMEETING)

That third Email brought in new 10 % registrations!  That’s a success!

More Registrations

Additionally, I started focusing on capturing more email addresses, this helped me increase my email capturing conversion rate from 0.5 to 2%!

Summary:

The idea is to identify one or two activity that is bringing more conversions and investing more time on it to increase conversions. Meanwhile reducing/ delegating low on conversion activities.

About SEO & 301 Redirect

I am considering to improvise the URLs of my website — Flickstime.com

Already we are ranking well for many search terms, I wondered what impact will it have on the existing organic traffic if I changed the URL.

I read two fantastic articles and I got a good understanding of the impact, here’s a quick summary:

  • 85 percent of the link juice will be passed to the new URL when you do 301 Redirect
  • Expect a 25 percent drop in traffic initially  and if the URLs are well optimized, you can later see an fantastic improvement in the organic traffic
  • It would take around 6 Weeks (1.5 to 2 months) to recovery from the lost organic traffic

Addition:

  • Monitor your webmaster data weekly if possible for your targeted keyword
  • After 1.5 Months if the orginal keywords do not recover in ranking, you might want to take some immediate steps to fix it.

Articles I read:

Friend I reached out:

I had also reach out to Krinal Mehta (Fantastic SEO Guy) and shared my concern of downsides of changing the URL.

He responded well, decided to add his exact reply below:

Look at the bigger picture.

  • More optimized URL = better rankings
  • You might be ranking well for a few terms, but if you optimize URL’s you can rank well on ALL terms.
  • 301 redirect will ensure that your current rankings are not lost. All rankings should be restored in a few weeks, if at all.

Braging: List of Books in my Kindle :)

  • 4 Hour Work Week by Tim Ferris – Fantastic Book!
  •  80/20 Sales Marketing by Richard Koch – Super useful for people who are currently running business
  •  Choose Yourself by James Altucher  – Okay book, Inspiration & Self Help book
  •  Show Your Work by Austin Kleon – Fantastic Book, Quick, Easy to read & inspires you to do your work
  •  Steal Like an Artist by Austin Kleon – Read More Here
  •  80/20 Sales & Marketing by Perry Marshall – Super useful for people who are currently running business
  •  So Good That They Can’t Ignore You by Cal Newport – Fantastic Book for people doing job!
  •  Start with Why by Simon Sinek – Fantastic Book! Read it whether you are doing a job, business or etc.
  •  Permission Marketing by Seth Godin – Read it half way and didn’t continue
  •  The $100 Startup – Read it half way and didn’t continue
  • The science of likeability – Currently Reading
  • Connect by Josh Turner – Currently Reading
  • Dream Training: A practical guide to achieve dream – Good, Quick Inspiration Book
  • Content Machine: Use content marketing to built 7 figure business with Zero Advertising – Fantastic book for marketing guys or startup guys!
  • Lean Analytics – Fanastic Book – Running a startup – You Need this!
  • The 4 Hour Body – Okay book, you can ignore this
  • Cashadvertising – Read it half way and didn’t continue
  • Garmmers Girl: Qucik & Dirty Tips for better writing – Fantastic grammer advice, thought I don’t use it
  • One click: Jeff Bezos and the rise of Amazon
  • Blink by Malcolm Gladwell – Big fan of Malcolm writing, so would highly recommend it.
  • What you really need to know about Internet – Fantastic book to learn everything you need to know about Internet. Highly recommend for people working internet space.
  • Quiet: The power of introverts in a world that can’t stop talking – Must Read Book for introverts as well as for extroverts.

And few 50 books in my home library 🙂

What are you reading today?

Timing Your Activities: 5 Ways to Stay Super Productive [Part 3]

I’ve read good amount of books/ blogs/ reddit threads on productivity.

Mainly, I was inspired to work on improving my productivity after reading the book – 4 Hour Work Week.

It has been almost a year now practicing & improving my Productivity and today, I want to share with you some of the best ways (or say my experiments) that can dramatically improve your productivity!

Note: I’ll be sharing the tips in parts (i.e. one tip every week).
Reason: So that you can consume all the tips well! These are ACT Exercises and hence won’t be good if I share all at once!

I’ve already shared two strategies! If you haven’t read it – Go through it once! [Strategy one & Strategy two]

Time for the Third Strategy/ Way to Remain Super Productive! [2 more to go]

3) Eggtimer

egg-timer

Have You Ever timed Your Work Activities?

Nope? I assumed so!

You will be amazed when you will learn the actual time you take to complete a task.

When I started timing my activities, I learned that I am spending more amount of time on certain activities than I  should. And I used that to free up my time.

For Example

After using eggtimer, I learned that I invest 3 hours of my time  every week in preparing the marketing report. [I used to assume that it takes me only an hour or two to complete the report]

Now that’s a huge amount of my day time.

Since I was spending more time than expected, I did two things to reduce my time:

  • Delegated some part of the reporting to my colleague
  • Reduced the time spent on other activities for that day [so that I can work with ease & focus on preparing the report – otherwise at the end of the day I would complain about other incomplete tasks]

I would say, eggtimer, allowed me to prepare better reports [i.e. more quality time was spent in preparing the report – since other task were reduced] in less time [since I had delegated part of my work].

Apart from Timing my work activities, I also use eggtimer, to help me remind that I have worked 25 minutes straight and that I should consider taking a quick 2 -3 minutes break. [More details in Next Week Post – Promdro Technique]

Here’s a quick video of a lady explaining the importance of using a timer to improve your productivity:

How it works?

  • Go to eggtimer,
  • Enter the time you think the task will take to complete and start the timer.
  • Keep that tab away from you view so that you are not distracted & start your work
  • You will either complete your work before the time or the eggtimer will notify you that your time has expired!

Start Using Eggtimer Today!

5 Ways to Stay Super Productive at Work! [5X More Time Guaranteed]

I’ve reading tons of books on productivity. Mainly, I was inspired to work on improving my productivity after I read the book 4 Hour Work Week.

It has been almost a year now practicing on Improving the Productivity and Today I want to share with you some of the best tools/ ways I’ve used that has drastically improved my productivity!

1) Uninstalling the Facebook App and Turning the Whats app Notification Completely Off

Notifications are Killing Your Time!
Notifications are Killing Your Time!

This may sound like nuts, but believe me! I’ve created good amount of my time through this!

I am not asking you to not to use Facebook or Whatsapp. I am asking you to take control of it rather it controlling you.

When You Do not have any notifications on your mobile, you are all of a sudden Free! When You Wake Up in the Morning, you almost have ZERO notification to look at.

That’s an amazing time you have created for your self! And if you still do not believe me, read the article on Time and learn how notifications are killing your productivity.

P.S. I still use Facebook via browser. (I said to uninstall the app, not to delete the account)

P.S.S I also use Whatsapp but my status on Whatsapp communicates people that I am not using it and that they shouldn’t expect an immediate reply from me. <<THIS Keeps me Super Free!>>

My Whatsapp Status – Away from Whatsapp! Catch me on Email or SMS

2) Laterbox.co

later-box

 

I am using Laterbox for 1 month now and man I am super impressed! It is just what I wanted as a replacement to a regular TO DO List.

Laterbox works on the Idea of 1-3-5

i.e. Every Day, You will have

  • 1 Important task to Complete
  • 3 Medium Priority Task
  • 5 or more Low Priority Task

Writing down your task in laterbox, gives you super clarity as to what work you should do first.

Mostly, we tend to start our work with easy and low important task (Which is fine)

But then as the day progress we should shift our focus to the Key Task – #1 Highly Important task.

Laterbox reminds me that and helps me complete the most important task!

later-box1

Additionally, it also allows you to add any task you wish to complete later.

This helps you not to forget a task which is not important right now but may be in the future.

It’s a super awesome feature. Every week when I am making my report, I open up later box and see the activities I wanted to do. And then add them in the current weeks plan!

I highly recommend this tool –> For super awesome clarity of work on day to day basis.

P.S. Remember they are in Beta, so you may sometime encounter some issues.

3) Eggtimer

egg-timer

Anything that I learned from 4 Hour Work Week was Timing Your Activities!

Have You Ever timed Your Work Activities?

You will be amazed when you do that!

When I started timing each and every activity, It just open my eyes that I take almost 3 hours to complete a weekly report. Earlier (for almost 6 months), I thought it takes me only an hour to complete the report!

Since I discovered that I need more time for the report, I started reducing the activities on that day.

Additionally, I delegated some part of the report to my colleague since that was easy and an opportunity to learn for him.

By timing my activity,  I not only increased my allotted time for the activity but I also delegated a part of my task.

Similarly, When I Schedule tweets/ post on our social media channels, I always thought it takes me 5-10 mins.

But, I was wrong. I used to take on an average 15 mins to do that. Sometimes, it used to take upto 30 mins [when I do not find a good content to share for my audience and that I had to dig it up further]

So my suggestion for you guys is to time you activity!

Go to eggtimer, Enter the time you think the task will take to complete and start the timer. Keep that tab away from you view so that you are not distracted.

You will either finish before the time or the eggtimer will notify you that your time has expired!

4) Using the 80/ 20 Rule to Remove the Low Quality Task

This exercise is a kicker, if you can dominant this –>You will free your time 10x or Increase your results 10x.

80-20_Rule_Blog_640x440

Since the results are so high, the exercise in itself is super tough to perform. Sometimes you will have take actions that you may think are nuts.

For example, saying NO to your BOSS when he assigns you some activity or asking him to re-consider the deadline of the task since you understand that it is not of high value.

What’s 80/20?

20 Percent of the causes comes from 80 per of the effects!

In our world:

20 percent of the work activities brings 80 percent of the results!

Real Life Example:

TLdr;– 1 Marketing Activity out of total 4, brings 70 percent of the results.

That is rule of inequality or the 80/20 law. You use it to get rid of low performing activities to free up your time and replace it with new high performing activities.

Detailed Explanation:

I work with a Web Analytics Agency where we do Webinars every month!

I do following activities to reach out to the target audience and ultimately bring more registrations:

  1. Email Marketing (Sending Invites to Our Subscribers)
  2. Social Media Promotion (includes promoting on our social media channels, Promoting on various groups on google+, linkedin, Facebook, reddit and inbound)
  3. Influencer outreaching (Asking Influencers to Tweet/ share about the webinar)
  4. Random emails/ tweets to strangers who have shown interest in the topic
  5. Leveraging the Website and Blog to Divert the Traffic to the Webinar Registration Page

Now What’s your Guess, what’s bringing in 80% of the registrations?

Here’s the webinar registration break down by activities:

  • Email Marketing  – 67%
  • Influencer Outreaching + Social Media Promotion + others – 33%

You can say that 70 percent of our registrations comes from Email Marketing! While Less than 33% percent comes from Social Media Promotion &  Infleuncer outreaching combined.

Time Spent on Each Activity:

  1. Email Marketing (6 – 7 hours)
  2. Infleuncer Outreaching, Social Media Promotion & others (7 – 8 hours)  – Includes creating a list of influencers, emailing or tweeting them, Sharing webinar on Reddit/Inbound, G+, Linkedin & fb groups. Also sharing it regularly on our social media platforms. Tweeting to authors and random people who have shown interest in the topic in the past.

If you see my time allotment – I spent almost equal amount of time on each activity.

Still, Email marketing brings more registrations (34 % more registrations). – This is the law of inequality or the 80/20 principle.

Taking Advantage of 80/20 Principle:

That means, I can simply reduce time spent on social media promotion, random tweets and email or even influencer outreaching to some extend and replace it with Email Marketing.

i.e. If I spend 5 Hours on Social Media Promotion & Emailing Random People Who Might be Interested,

I Would Now Spend my Extra 3 Hours on Improving the Email Copy or Making Changes on my blog such that I collect more email subscribers which in turn can increase # of registrations!

And the left over 2 Hour on Social Media Promotion

You See by Applying the 80/ 20 Rule, You Allocate More Time to the Activity that is working for you! Doing so, it is obvious that your conversions will increased in less time.

Atleast, it happen in my case:

Every since, I learned about this, I started investing more time in email marketing (i.e. more time spent on improving the email copy, experimenting with the template, experimenting with the Subject line and experimenting with the send time & frequency of the emails.)

My dejavu moment came with frequency of the emails:

Earlier My frequency was:

  • First Webinar Invitation ( 2 Weeks Before Start Date)
  • Second Webinar Invitation (1 Week Before Start Date – People who didn’t opened my first invitation)
  • 1 Hour and 1 Day Before reminder to registered Users (Automate by GOTOMEETING)

Now My Email Frequency is:

  • First Webinar Invitation ( 2 Weeks Before Start Date)
  • Second Webinar Invitation (1 Week Before Start Date – People who didn’t opened my first invitation)
  • Third Webinar Invitation (2 Hours Before Start Date – People who opened but didn’t registered)
  • 1 Hour and 1 Day Before reminder to registered Users (Automated by GOTOMEETING)

That third Email brought in new 10 % registrations!  That’s a success!

Additionally, I started focusing on capturing more email addresses, this helped me increase my email capturing conversion rate from 0.5 to 2%!

Summary:

The idea is to identify one or two activity that is bringing more conversions and investing more time on it to increase conversions. Meanwhile reducing/ delegating low on conversion activities.

5) Promodro Technique!

 

The Pomodoro Technique is a time management method.

The technique uses a timer to break down work into intervals traditionally 25 minutes in length, separated by short breaks. These intervals are known as “pomodori”

One should target around 10 pomodori in a day and anything more than 10+ is fantastic.

How I use it?

Before I begin my work, I set the eggtimer to 25 minutes. After the 25 minutes are over, I take a short break of 5 mins and reset the timer again to 25 mins.

After 3 – 4 pomodri, I take a big break of around 20 – 30 minutes.

Doing so keeps me super focused & fresh!

Why use it?

Because that’s how you will maintain the energy level!

If you keep on working for 2 hours stretch you are bound to have super low energy levels as the day progresses.

Note: Promodro does says that divide your task at 25 minutes, I however set my first couple of hours at 50 mins, since I know I am super active/ productive in the morning and hence do not mind keeping a longer duration before I take a break. After lunch when my energy level are down, I start using the 25 mins duration.

Hope the above 5 tools/ ways helps you in increasing your productivity. If you are looking for more productivity tips, just hop on to reddit.com/r/productivity!

Cheers!

5 Ways to Stay Super Productive! [5X More Time Guaranteed] – Part 2

I’ve read good amount of books/ blogs/ reddit threads on productivity.

Mainly, I was inspired to work on improving my productivity after reading the book – 4 Hour Work Week.

It has been almost a year now practicing & improving my Productivity and today, I want to share with you some of the best ways (or say my experiments) that can dramatically improve your productivity!

Note: I’ll be sharing the tips in parts (i.e. one tip every week).
Reason: So that you can consume all the tips well! These are ACT Exercises and hence won’t be good if I share all at once!

I’ve already shared my first Strategy! If you haven’t read it – Go through it once! [Click Here to Learn – Strategy one]

Time for the Second Strategy/ Way to Remain Super Productive!

2) Laterbox.co

later-box
[1 – 3 – 5 Strategic Structure]
I am using Laterbox for 2 months now and am I just impressed? [Nope, Super Impressed]

It is just what I wanted as a replacement to a regular TO DO List.

Laterbox works on the Idea of 1-3-5

i.e. Every Day, You will have

  • 1 Important task to Complete
  • 3 Medium Priority Task
  • 5 or more Low Priority Task

Writing down your task in laterbox, gives you super clarity as to what work you should do first.

Mostly, we tend to start our work with easy and low important task (Which is fine)

But then as the day progress we should shift our focus to the Key Task – #1 Highly Important task.

Laterbox reminds me that and helps me complete the most important task!

later-box1
UI to help you write down task you wish to do some time later

Additionally, it also allows you to add any task you wish to complete later.

This helps you not to forget a task which is not important right now but may be in the future.

It’s a super awesome feature.

Every week, when I am making my report, I open up later box and see the activities I wanted to do. And then add them in the current weeks plan!

Highly recommend the tool –> For super awesome clarity of work on day to day basis.

Start Using it today

Understanding Introverts [Your Quick one Page Guide]

introvert

(Following post is absolutely inspired by the book – Quiet: The Power of Introverts in a World That Can’t Stop Talking)

Introverts (or those of us with introverted tendencies) tend to recharge by spending time alone. They lose energy from being around people for long periods of time, particularly large crowds. And hence generally does not prefer a place where there will be a large crowd.

Additionally, they are drawn to the inner world of thought and feeling. They spent good amount of their time in their homes, libraries, quiet parks or other secluded places reading books or watching series, etc.

Note: There’s is nothing like an absolute Introvert.  Everyone is a mix of introvert and extrovert characteristic. It is just that, introvertedness is more dominant in us.

Types of Introverts:

  • Social
  • Thinking
  • Anxious
  • Restrained

Read more about them here.

3 Things Introverts are generally good at:

Focus: Introverts like to focus on one task at a time and can have mighty powers of concentration. They’re relatively immune to the lures of wealth and fame.

Deliberative: Introverts often work more slowly and deliberately. Introverts seem to be specifically wired or trained so when they catch themselves getting excited and focused on a goal, their vigilance increases.” [i.e. we are super deliberative in nature]

Generosity: Introverts will allow their fellow colleagues or say extrovert partners to take the center stage and do not crave for spotlight. In all, they would be happy to give up their happiness for others!

About Work & Workplace:

  • For introverts – Working alone is the best thing
  • A freedom of when you come and go – basically an unforced workplace gets the work done for the introverts!
  • Since we speak less, managers can give introverts a lot of work without showing/ giving much attention to us.

What drives an Introvert?

An Introvert person could work around the clock for days on end, for no better reason than to keep on working. [Explains why we do what we do]

How Introverts can succeed at work?

Introverts have the ability to listen, to be organized and have laser sharped focus. Additionally, they are creative & deliberative in nature. Introverts can use these traits to deliver the work like no one!

Fantastic Work Advice from Steve Wozniak:

Work alone. You’re going to be best able to design revolutionary products and features if you’re working on your own.

Not on a committee. Not on a team.

How Introverts can balance their energy?

Introverts need to have restorative niches where they can get back to their full introvert mode.

[An introvert goes to a restorative niche so that he can recharge again. It is considered that when an introvert is at work or outside, he acts as an extrovert to some extend – acting so, they feel exhausted and hence need a place to go and recharge]